Features
GymCare connects owners, front desk teams, trainers, and members in one system so every membership, payment, attendance entry, workout, diet plan, and follow-up stays organised.
One Platform · Three Apps
GymCare gives each role a focused workspace. Owners control operations, trainers manage assigned members, and members get self-service access from their app.
Full control of every member, trainer, plan, payment, class, expense, and branch.
Trainers manage clients, plans, sessions, attendance, and follow-ups on the go.
Members view plans, workouts, diet charts, attendance, trainers, and announcements.
Core Modules
Each module is built around daily gym operations: enrollment, collection, attendance, follow-up, training, retention, and owner reporting.
01
Create member profiles, track active plans, store contact details, manage renewals, record measurements, and see attendance and payment history from one profile.
02
Add trainers, assign members, manage sessions, track trainer check-ins, and give every trainer a mobile workflow for daily client handling.
03
Create plans, record UPI, cash, or online payments, generate invoices, track dues, and keep collection status visible to the owner team.
04
Support biometric check-ins, manual attendance, QR/app check-ins, and attendance history for members, trainers, and staff.
05
Create batches, set capacities, assign trainers, manage class attendance, and let members see relevant sessions from their app.
06
Build structured workout and diet plans, assign them to members, and let trainers update guidance without repeated chat messages.
07
Track expiring plans, pending dues, and renewal opportunities so the front desk does not depend on memory or handwritten notes.
08
Send gym updates, class changes, renewal reminders, birthday messages, and important alerts to members and trainers.
09
Review active members, collections, revenue, attendance trends, expenses, trainer activity, renewals, and branch performance.
10
Log rent, salaries, equipment, utilities, and other expenses to understand actual gym profitability.
11
Members can raise complaints from the app. Staff can resolve them with status tracking, so issues do not disappear in chat threads.
12
Manage multiple locations, compare branch-wise revenue and attendance, and keep owners aligned without daily manual reporting.
Courts, Sports & Venues
Run badminton, pickleball, tennis, turf or any bookable court from the same system, as a sports venue on its own or alongside your gym. Read more in our guide to badminton and pickleball court booking software.
01
Add each court by sport, set slot lengths and opening hours, block courts for maintenance or events, and see the whole day on one booking grid. Courts can be booked by one group or shared.
02
Set peak hours and prices per sport, so evening slots cost more and empty afternoons cost less, without the desk working out prices by hand.
03
Sell plans with court hours or sessions per week or month, unlimited play or off-peak-only access. Credits are deducted when members book, and one plan can include gym access too.
04
Book walk-ins in seconds from their phone number, record cash or UPI, issue GST receipts, and keep pay-later bookings on a list until they're paid.
05
A booking page with your logo and colours. Players pick a court and time, pay by UPI straight to your UPI ID, and you confirm from the approvals list. No commission per booking.
06
Members join a waitlist for full slots and are offered a freed slot first. Record check-ins, set a cancellation cut-off and pause booking for repeat no-shows.
07
Trainers book lessons on specific courts, and those slots are blocked for everyone else, so coaching and play never clash.
08
See today's bookings, collections and occupancy at a glance, plus utilisation by court and hour and how much each court earns.
09
Members book courts from the app with their plan credits or pay online, and get a reminder about an hour before their slot. Walk-in QR passes and automated court gates are coming soon.
Built for daily operations
GymCare keeps every operational workflow connected. When a member joins, pays, checks in, receives a workout plan, renews, or raises a complaint, the right team can see it.
Faster enrollments, cleaner payments, due tracking, plan renewals, attendance checks, and member profile access.
Revenue visibility, active members, branch performance, expenses, complaints, and daily operations in one dashboard.
Assigned member lists, schedules, workouts, diet plans, attendance, and follow-ups from the Trainer App.
Plan details, attendance, renewals, trainer information, workouts, diet guidance, BMI, and announcements.
See it live
Book a walkthrough and review member management, billing, attendance, trainer workflows, and member app flows with your exact use case.
